Industry: Management/Administrative Services
Employment Type: Part Time
Work Hours: 8
Salary: $20 To $30/An Hour
Location: United States
Full Job Description
Job Title: Management Assistant
Location: Lexington, Kentucky
About Us
PayHOA is a leading provider of innovative management solutions for homeowners’ associations (HOAs) across the United States. Based in Lexington, Kentucky, we strive to deliver exceptional services that streamline community management, enhance communication, and ensure seamless financial transactions for our clients. Our dedicated team is committed to supporting HOA boards and homeowners by providing top-tier resources and technology solutions. Partnering with us means joining a progressive company that values teamwork, integrity, and excellence.
Position Overview
We are looking for a motivated and detail-oriented Management Assistant to join our dynamic team at PayHOA. This role is essential in ensuring the effective operation of our company by providing administrative support to management and other departments. The ideal candidate will be organized, proactive, and capable of multitasking in a fast-paced environment. If you are passionate about enhancing organizational efficiency and thrive in a collaborative workplace, we invite you to apply for this exciting opportunity.
Key Responsibilities
- Assist management with daily administrative tasks, including scheduling meetings, maintaining calendars, and preparing reports.
- Coordinate and facilitate communication between departments to ensure cohesive workflows.
- Process correspondence and manage incoming requests, ensuring timely and accurate responses.
- Assist in the preparation of presentations and documents for meetings, including taking and distributing minutes.
- Maintain office supplies inventory and place orders as necessary to support operational needs.
- Support project management by tracking deadlines, resources, and progress updates.
- Help organize company events, including staff meetings, team-building activities, and client presentations.
- Contribute to the development of process improvements and best practices to enhance administrative efficiencies.
- Provide exceptional customer service to internal and external stakeholders.
- Handle sensitive information with confidentiality and professionalism.
Qualifications
- A bachelor’s degree in business administration or a related field is preferred but not mandatory.
- Proven experience as an administrative assistant or in a managerial support role.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with project management tools is a plus.
- Ability to work independently as well as part of a cohesive team.
- Strong problem-solving skills and a proactive approach to challenges.
- Positive attitude and a willingness to learn.
What We Offer
At PayHOA, we believe that our employees are our greatest asset. We offer a supportive work environment where you can grow and advance your career.
- Competitive salary package
- Comprehensive health and wellness benefits
- 401(k) retirement plan with company match
- Generous paid time off policies
- Ongoing professional development opportunities
- Collaborative and inclusive company culture
- Opportunities for advancement within the organization
How to Apply
If you are excited about the prospect of joining PayHOA as a Management Assistant and contributing to our mission of excellence in HOA management, we encourage you to submit your resume and a cover letter highlighting your relevant experience. We appreciate your interest in becoming a part of our team and look forward to reviewing your application.
Conclusion
We are excited to welcome a Management Assistant to our team who will play a vital role in supporting our management efforts. At PayHOA, we value innovation, collaboration, and a customer-centric approach, making it the perfect environment for someone who is committed to excellence. If you are a proactive, organized, and enthusiastic professional, we want to hear from you!
FAQs
1. What is the work schedule for the Management Assistant position?
The typical work schedule is Monday through Friday, 9:00 AM to 5:00 PM, with flexibility required based on workload.
2. Is remote work an option for this position?
This position is primarily office-based. However, remote work may be considered on a case-by-case basis.
3. What opportunities for advancement exist within the company?
PayHOA prides itself on promoting from within. As a Management Assistant, you will have opportunities to advance to higher administrative or managerial roles based on performance and skill development.
4. Will training be provided for new hires?
Yes, we offer comprehensive training for new employees, ensuring you are set up for success in your role.
5. How often are performance reviews conducted?
Performance reviews are conducted annually, with continuous feedback provided throughout the year to support professional growth.
